Job Description –Clerks’ Assistant – Reports to the Parish Clerk

Required Skills:

  • Good general standard of education and numeracy.
  • A good standard of IT literacy (knowledge of Microsoft Word, Excel, PowerPoint, Outlook) and other packages used by the Council.
  • Ability to communicate (both written and verbal) with other staff, Councillors and the general public in a pleasant and effective manner both orally and in writing.
  • Self-motivated and work with minimum supervision.
  • Strong organisational and time management abilities, and the ability to multitask and prioritise tasks effectively.
  • A flexible approach to hours of work and day to day duties and responsibilities.
  • Accuracy and thoroughness in all tasks, including data entry, document preparation, and correspondence.
  • Maintaining the privacy of sensitive information.

Office Administration:

  • Assist in the manning of the Parish Office and provide support to visiting parish councillors and members of the public.
  • Deal with telephone enquiries and record details in an accurate manner.
  • Deal with correspondence, including opening post, drafting letters and responding to email.
  • Liaise with RBWM, logging new enquiries and following up on existing matters, at the direction of the Clerk.
  • Update the five parish notice boards as required, website and social media
  • Deal with record keeping and stationery ordering.

Key tasks:

  • Manage tennis court bookings.
  • Manage bookings for Bray and Holyport Village Greens.
  • Management of two allotment sites; including co-ordinating the waiting & tenants list, inspection, monitoring and reallocation of plots, and annual tenancy agreements on a yearly basis.
  • Management of burials in the Parish cemetery.
  • Production and distribution of the bi-annual parish newsletter.
  • Attending training sessions, workshops or seminars as deemed appropriate.

Other Responsibilities:

  • Assist in the preparation of the Annual Parish Meeting (meeting of the electorates) and carry out duties at the meeting
  • Occasional requirement to attend evening Parish Council meetings in the absence of the Parish Clerk & Deputy Clerk  in order to record Parish Council decisions.
  • Carry out other various administrative duties as required by the Parish Clerk, or in their absence, the Chair.
  • Must hold UK driving licence and be willing to travel around the Parish

Place of work and hours

You will be based at the parish office at The Jubilee Room, Braywood Memorial Hall, Fifield Road, Fifield, SL6 2NX, hours to be agreed at interview

Hours: 20 per week

Pay scale: NJC Scale point 14 (FTE £28,624.00) in addition to this you are entitled to Outer Fringe Allowance currently (FTE £706.00 per annum)

The pro rata salary for 20 hours per week is £15,443.60

Closing Date for Applications: Wednesday 30th April at 5:00pm

Please send your CV and covering letter to clerk@brayparishcouncil.gov.uk

Or by post to: Bray Parish Council, Jubilee Room, Braywood Memorial Hall, Fifield Road, Fifield, Maidenhead, Berkshire, SL6 2NX.